Schedule a multi-part (Sessional) Course

Go to Courses and then select ‘Calendar’ from the dropdown menu

Open

Use the Calendar View Selector at the top right to choose which time period of your calendar you would like to see for example, Day, Week, Month or Timeline view

Use the Calendar arrows to navigate to the date you would like to schedule your Course

Right-click on the Calendar in the time slot you want your Course to start

Click ‘Add Class Course’ or ‘Add Web Course’ depending on which you are scheduling

Select your Course Template using the ‘Select’ button and choosing the Course Template from the pop up box

Once selected, the Course will auto-populate with the fields that have been defined in the Template you can then add in any additional details like an Override Alias or External ID
You can also override any of the fields that came from the template to be different on this Course instance

In the Sessional section ensure that the slider is switched to ‘Yes’

When your Course is ‘Sessional’, this will provide additional options such as ‘Session Cost Type’ and the minimum and maximum number of Sessions for this Course

Please visit our Sessional Course Cost Types page for further information on Cost Types

Make sure your Course is not yet ‘Advertised’

Click the ‘Save’ button at the top-right of the popup to complete the creation of your Sessional Course

The new Course will now show within your Calendar

Right-click on the Course you have just created within your Calender and select ‘Edit’ from the context menu

This will open the Course Details page

From the Course Management menu, select ‘Sessions’

This will open the ‘Sessions’ DataGrid page for this Course

If the Course Template you selected earlier had a pre-defined Sessions Plan, that will have automatically created Sessions for your Course.
If the Course Template did not have a pre-defined Sessions Plan, you can use the ‘Add Session’ button to build up the elements of this Course.

From the Sessions DataGrid, you can ‘Edit’ and ‘Delete’ each session by right-clicking and selecting ‘Edit’ or ‘Delete’ from the context menu

The ‘Edit’ option allows you to select whether the session is mandatory or not and apply an alternative cost for this Session when it is booked as a part of this Course

The ‘Delete’ option gives you the option to remove Sessions from this Sessions Plan, you will be able to choose whether the Sessions should be only be removed from the plan, or whether the related Courses should also be deleted from your platform.

You can make changes to each of your Sessions using the Dynamic Link in the ‘Mapped Object Label’ column

Left-click on the Course name in the Mapped Object Label column and select the ‘Edit Course’ option from the context menu

This will open the Course Details page for this Session's Course, here you can check and updated all the details for your Session

Within the ‘Resources’ section of this page, you can add a Trainer and/or add a Venue to your Course by clicking the ‘Select’ buttons and choosing the Venue or Trainer from the pop-up boxes

Additionally from this page, you can change the Start Date, End Date, Time Zone, Exclusivity, Cost and Duration.

Visit the related help guide pages listed at the top of this page for further details

Click the Save button after your have made your changes to each of your Sessions.

Now that you have your Course and its sessions are ready, you can go ahead and advertise your Sessional Course, you can do this by Editing the Sessional Course from your Course Calendar

This will open the Course Details page, scroll down to the ‘Promotion’ section

Tick the checkbox to confirm that you would like the Course to be advertised and if required set the Advertisement dates

Please remember that both the Course Template & Course need to have the ‘Advertise’ checkbox ticked for it to advertise

Your Course is now advertised and ready to be booked by your customers!