Course Calendar Overview

On this page:

Related pages:

Schedule a public Course

Change the date of a Course

Resource Calendar Overview

Exchange Calendar Integration

Google Calendar Integration

To learn how to use different features of the Course Calendar, click here.

Accessing the Course Calendar

Your Course Calendar is available via the ‘Courses' > 'Calendar’ option from your main navigation on the left of your platform.

Open

Your calendar will display your Courses per Training Provider, if you have a multiple-Training Provider setup in your platform you will be able to change which provider is in view at the top of the calendar using the ‘Active Account’ drop-down box.

Open

You will be able to see your scheduled Courses in your Calendar

Viewing courses in the Course Calendar

The Course Calendar displays your scheduled Courses, you can choose to view your Calendar in month view (this is the default), week view, day view, timeline view, and the agenda view. These options are available at the top-right of your calendar:

You can also make use of the Advanced Calendar options, these allow you to change what information is displayed on your calendar and which Courses are included!

Choose which Courses are displayed on your Calendar

You may wish to hide cancelled Courses, or Courses that you are not responsible for.

If you would like to hide some Courses from view to tidy up your Calendar, click on the ‘Advanced’ link at the top-right of your Calendar

• Use the ‘Click here to select Course Templates’ option to choose which Courses you would like to display on your Calendar

• Use the ‘Click here to select Course statuses’ option to choose which statuses you would like to display on your Calendar (i.e. ‘Available’ and ‘Fully Booked’)

• Use the ‘Click here to select Resource Types’ option to choose which Courses you would like to display on your Calendar based on what Resources they have assigned to them

Click ‘Save Options’ to save and apply your changes.

Choose what Course information to include on your Calendar

You may wish to display more information on your Course Calendar view

To change the information that is displayed on your Calendar, click on the ‘Advanced’ link at the top-right of your Calendar

• Use the ‘Details to be show on a calendar item' to select what information you want to display on the calendar

• Use the ‘Details to be show on the tool tip of a calendar item' to select what information you want to display on the tooltip that appears when you hover over a Course in the calendar

Click ‘Save Options’ to save and apply your changes.

Public Link
This is an admin tool that generates a link to the calendar that can be shared with users who don’t have access to the platform. It shows both public and exclusive course dates so it is intended for sharing with other staff members or resources internally to provide visibility to the calendar.

The calendar that is generated is affected by the “Hide sessional head courses” and “Hide sessions of sessional course templates” checkbox default statuses, meaning that if “Hide sessional head courses” is ticked, then sessional head courses will also be hidden in the generated calendar.

You can also put this link in Dashboard using a Web Gadget to show the Calendar in other users' Dashboards, read more about Dashboards.

To generate a public link you can go to Courses > Calendar > Advanced > “Click here to generate public link to calendar...”