Account Finance Options Overview

Created by Rachael Oldfield
Last updated: Jan 26, 2022 by Farah Barakat

Search for a solution

Account Finance Options allows you to define your Invoicing and Payment Gateway options. You are able to define your standard invoicing options, and also override some of these for specific customers such as Invoice terms and mandatory P.Os.

To learn how to use the Account Finance Options click here.

If you are updating the Account Finance Options page within your platform, please ensure that the Auto-Fill setting on your browser (e.g. Google Chrome) has been turned off.

Otherwise, the credentials for your chosen Payment Gateway (e.g. PayPal) will be overwritten.

Where to find Account Finance Options

Click on the Profile Icon at the top right hand side of the platform and select Administration:


Within this page, click the menu option Account Finance Options.


Ensure that you have the correct Training Provider selected at the top of this page:

Transaction Methods

Within accessplanit, there are three key types of payment method available which you can enable so that they are available in the Shopping Basket for people making bookings onto your courses.

Payment Method Type

Payment Methods Available

Online Payment (payment gateways)

  • Opayo (formally SagePay)

  • PayPal

  • Barclays EPDQ

  • Stripe

  • Global Payments

  • Adyen

  • WPM Education

Invoicing

  • Invoice

Offline Payment (no payment taken through the platform)

  • Card

  • BACS

  • Cheque

  • Cash

To learn how to set up Transaction Methods, click here.

Surcharges and Discounts

It is possible to apply Discounts and Surcharges. To learn how to do this, click here.

Invoice Settings

You can configure some of the information that is displayed or applied to Invoices and Credit Notes within your accessplanit platform.

The below outlines all functions that are available within this area of Account Finance Options:

  • Invoice Prefix - Defines the prefix of your Invoice references. The default is INV.

  • Invoice Number - Defines the last-used Invoice reference number. The next Invoice generated will be one higher than this.

  • Credit Note Prefix - Defines the prefix of your Credit Note references. The default is CRED.

  • Credit Note Number - Defines the last-used Credit Note reference number. The next credit note generated will be one higher than this.

  • Purchase Tax - Overrides the tax label. The default is VAT, but sales tax or TAX can be used outside of the UK.

  • Tax Rate (%) - Overrides the tax rate. The default is 20% (Current UK VAT).

  • Invoice Term Days - Defines the number of days before an Invoice being overdue based on the Invoice term type.

  • Invoice Term Type - Defines how the platform calculates an Invoice due date, i.e. being based the start date of the course, or at the end of a course date etc.

  • Tax Exclusive - Allows you to advertise your courses as tax exclusive if selected, or inclusive if not selected. This will apply to all courses platform wide for the selected provider. Note this is not tax exempt.

  • Tax Label - Provides an additional label to your course costs, such as 'inc. VAT' or 'excl. VAT'.

  • Hide Tax Rate in Tax Row - Allows you to hide the tax rate on your Invoices.

  • Candidate Invoicing - Allows you to summarise your Invoice costs against the courses being booked, rather than being listed against each delegate.

  • Auto-Commit Invoices - Allows the platform to automatically generate Invoices following a booking. Without this Invoices must be generated manually. Please note, if a booker pays in full and auto commit is turned off, an Invoice will still be generated.

  • Invoice From Address - Here you can define an email address as the sender of Invoices.

  • Display Booker Name - This option allows you to display the course Booker's name on the Invoice.

  • Display Client Telephone - This option allows you to display the client's telephone number on the Invoice.

Please note: Tax Exclusivity settings can and will change the way that all of your new and existing invoices are calculated and generated. Please do avoid changing this tax settings too frequently, as this may lead to disruptions in your finances.

In Account Finance Options, you can also add different footer messages to your Invoices to include extra information, such as BACS payment details, etc.:

  • Message to be displayed in the footer of the Invoice - This content will always show on your Invoice, regardless of the Invoice Status.

  • Message to be displayed below the content of an invoice if it is outstanding - This content will only show on your Invoice if the Invoice Status is Outstanding.

  • Message to be displayed below the content of an invoice if it is partially paid - This content will only show on your Invoice if the Invoice Status is Part Completed.

  • Message to be displayed below the content of an invoice if it is fully paid - This content will only show on your Invoice if the Invoice Status is Completed.

  • Message to be displayed below the content of an invoice if it is cancelled - This content will only show on your Invoice if the Invoice Status is Cancelled.

If you don't see the option to add a footer based on Invoice Status, please contact our Support team to enable this functionality for you.