At the end of project meetings we ask each attendee to rate the meeting on a scale of 1 - 10 on how confident they are that the project is on track with the project plan and will meet the objective of the Phase 1 & 2 outcomes. This is nothing to worry about and it won’t take long. Essentially everyone will rate the meeting honestly out of 10, if there are any answers below an 8 this will be discussed so that we can address any concerns.
How confident are you that the project is on track?
I’m very confident we are right on track
I’m confident we are on track
I’m confident with slight concerns but I know what needs to be done
I’m not confident and I have some concerns
I’m not confident at all
I have serious concerns regarding the project
There are a couple of reasons for us introducing this to our project meetings.
The first is that communication is incredibly important to us in the implementation phase and as project meetings are such a big part of this we want to make sure that we use this opportunity to pulse check confidence levels across your team on a regular basis.
The second reason is that the project meetings are often a good reflection of the project as a whole. If we’re having efficient project meetings where everyone can contribute and feel as though progress is being made. If you have concerns, this is the place to voice them, we can then take the opportunity to work together to address any issues.
Although this may feel little awkward at first, this weekly pulse check does work. All that we ask is that you remain open and provide an honest score at the end of each meeting.
The confidence rating helps to identify risks if and when they arise rather than several weeks later. This gives us the opportunity to assess the situation, identify reasons for loss of confidence and put a plan in place to get back on track.
If you have any questions about this, please get in touch with your Implementation Manager