View which Trainers are available for a specific date

Steps to view Trainers that are available for a specific date

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When scheduling Course, it can be a big help to have visibility of your trainer schedule, not only so you can see who is available on a specific date, but also to see which Courses they are assigned to before and after the date! This helps to find a qualified Trainer who can lead the session without scheduling conflicts.

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Follow this page to learn the steps to viewing which Trainers are available for a specific date

View Trainer Availability

To view Trainer availability, follow these steps:

1. From the Main Navigation Menu, go to the Resources option and select ‘Calendar’

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2. This will open the Resource Calendar view

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3. Click on the ‘Timeline’ mode option on the top-right of your Calendar

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4. Open the 'Advanced' options

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5. Change your Timeline settings to show as

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   a. Grouping Direction: Vertical
   b. Slot Represents: Day
   c. Number of Slots: 7
   
   

6. Click the ‘Apply Options’ option to apply your changes

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7. At the top of the calendar in the drop-down menu, select ‘Trainer'

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8. Go to the date that you want to check

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9. You will now see the calendar view for your trainers, on your date!

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10. If you would like to schedule a Course for one of the Trainers, right-click the calendar slot and select the 'Add Class Course' or 'Add Web Course' option

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11. You can then complete the details of your new Course, your selected Trainer will automatically be selected as the assigned Trainer for this Course

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FAQ’s

Can I colour Code my Calendar so that it is easier to view?

Can I colour Code my Calendar so that it is easier to view?

Yes! Unavailability will always show as grey however, for Trainers you can set your colours when creating or editing a Trainer.

Go to Resources> Manage> Right-click your Trainer and then edit the Colour under ‘Resource Details’

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