Sync Outlook with a Trainer’s or Venue's Calendar
Steps to Sync Outlook with Trainer or Venue Calendar’s
Related Help Guide Pages
Learn how to Sync your Outlook with a Trainer’s or Venue's Calendar
Synchronizing your Outlook calendar with your Trainers and Venues is an excellent way to streamline your scheduling process. This proactive approach helps minimise the risk of overlapping appointments or double bookings. By keeping all schedules in sync, avoiding potential conflicts, and maintaining seamless coordination between Trainers and Venues. It’s a simple yet powerful tool for managing your time effectively and ensuring smooth operations.
Benefits:
Automatic Updates
Unlike downloaded iCals, the calendar link will stay synced with any changes to Course schedules, such as new Courses or updates.
Please note: While accessplanit sends updates instantly, Outlook and Google may take up to 24 hours to reflect these changes.Multi-Calendar Subscription
Easily subscribe to multiple calendars. For example, as an admin, you can consolidate all your trainers' individual calendars into one view for a comprehensive overview.Time Zone Accuracy
The integration supports time zones, ensuring your calendar remains accurate no matter where you're based.Mobile Access
The calendar syncs to your mobile device, so you can always access and manage your Resource schedule on the go.
Follow this page to learn the steps for Sync your Outlook with a Trainer’s or Venue's Calendar
Sync Outlook with Calendars
You can now subscribe to a Trainer or Venue calendar within your Outlook or Google Calendar. This subscription automatically updates to reflect any changes or additions to the scheduled Courses for that Resource
To make a Resource’s calendar available in your Outlook or Google Calendars, follow these steps:
Open the Resources Manage DataGrid from the main navigation menu
Find the Resource you would like to generate an Internet Calendar for by applying filters and/or searching the DataGrid
Click ‘Edit’ from the Resource’s Context Menu Options
Open the ‘Internet Calendar’ tab from the Resource Management Menu
Select the month range from this Resource’s calendar that you include in your Outlook/Google Calendar
Click the ‘Copy the internet calendar url to clipboard’ option
If you are adding this calendar to Outlook:
Click to add a new Calendar ‘From Internet…’
Paste in the calendar URL into your calendar subscription pop-up window and click OK
The calendar will now be added into your list of calendars
To rename the calendar, right-click on it and select the ‘Rename Calendar’ option
If you are adding this calendar to Google Calendar:
Click to add a new Calendar via the URL
Paste in the calendar URL into your calendar subscription pop-up window and click ‘Add Calendar’
The calendar will now be added to your list of ‘Other calendars’
Please note
This is a one-way sync. Any events added directly in Outlook or Google will not be reflected in your accessplanit platform.
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