Update Trainer's working days and hours

Steps to set a trainer’s working hours

Related Help Guide Pages

• Resources Overview

• Resource Calendar Overview

• Exchange Calendar Integration

• Google Calendar Integration

Setting Trainer availability is an important step in supporting your Course scheduling processes. By specifying the standard weekly days and hours that your Trainers are available to lead Courses, you can avoid clashes and ensure your Trainers aren’t assigned to Courses outside their regular working times. This is especially useful if, for example, a Trainer is only available until 4 pm each day, or they do not work on Tuesdays.

Please note that these settings are to define your Trainer’s standard week, if you’re using Exchange Calendar or Google Calendar integrations, you can additionally sync their day-by-day availability directly with your Resource Calendar to keep everything in one place!

Remember, if a Trainer has no standard restrictions on their availability (i.e., they’re available every day and time as needed), you don’t need to follow this process.

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Follow this page to learn the steps to set or update the days and hours a Trainer is available to be assigned to Courses.

Update Trainer's working days and hours

1. Open the ‘Resources’ DataGrid from your main navigation menu on the left by clicking on the ‘Manage’ option available within 'Resources'

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2. Find the Trainer you would like to update by applying filters and/or searching the Resources DataGrid

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3. Right-click on the Resource, this will show you the context menu options

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4. Click on the ‘Availability’ context menu option

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5. Check the weekday checkboxes to select a day that a Trainer is available, then provide their working hours for that day

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Top Tip!

To set a Trainer to be available all day, you can leave the ‘Start Time’ and ‘End Time’ options empty

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6. Click ‘Save’ at the top of the page to save your changes

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7. Optional - View your Resources Calendar in the ‘Week’ view and select your Trainer Resource to check your availability settings have applied as you expect

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