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This section details the available options when configuring finance settings.

Account Finance Options allows you to define your Invoicing and Payment Gateway options per training provider. You are able to define your standard invoicing options, and also override some of these for specific customers such as Invoice terms and mandatory P.Os

Account finance options overview

Click here to view our guide on configuring different finance options

Choosing your payment gateway

Click here to view a list of our currently supported payment gateways.

Finance details for your implementation manager

At the start of your implementation, your implementation manager will need to know how to configure the following options:

Basic Details

You can customise some of the information that is displayed or applied to Invoices and Credit Notes within your accessplanit platform. The table below outlines all functions that are available within this area of Account Finance Options:



Example

Purchase Tax 

Overrides the tax label. The default is VAT, but sales tax or TAX can be used outside of the UK.

VAT

Tax Rate (%) 

Overrides the tax rate. The default is 20% (Current UK VAT).

20%

Invoice Term Days

Defines the number of days before an Invoice being overdue based on the Invoice term type.

30

Invoice Term Type 

Defines how the platform calculates an Invoice due date, i.e. being based the start date of the course, or at the end of a course date etc.

After invoice generation / After the course date

Tax Exclusive

Allows you to advertise your courses as tax exclusive if selected, or inclusive if not selected. This will apply to all courses platform wide for the selected provider. Note this is not tax exempt.

True/False

Tax Label 

Provides an additional label to your course costs, such as 'inc. VAT' or 'excl. VAT'.

inc. VAT

Auto-Commit Invoices

Allows the platform to automatically generate Invoices following a booking. Without this Invoices must be generated manually. Please note, if a booker pays in full and auto commit is turned off, an Invoice will still be generated.

True/False

Message to be displayed in the footer of the Invoice

Here you can define your own custom content to be displayed at the bottom of your Invoices, such as BACS payment details.

VAT Reg Number… 

VAT Reg Number… 

 

BACS Payments payable

to… 

to… 

 

Cheque Payments payable

to… 

to… 

Note

Please note: Tax Exclusivity settings can and will change the way that all of your new and existing invoices are calculated and generated. Please do avoid changing this tax settings too frequently, as this may lead to disruptions in your finances.

Payment Methods To Be Enabled

Payment Method 

Enabled? 

Available to 

Invoice 

Invoice 

Y 

Administrators & designated

accounts 

accounts 

Opayo (formally SagePay) 

Y 

All

users 

users 

PayPal 

PayPal 

N 

 

Barclays

EPDQ 

EPDQ 

N 

 

Global Payments

N


Stripe

N


WPM Education

N


Adyen

N

BACS 


BACS 

Y 

Administrators

only 

only 

Cheque 

Cheque 

Y 

Administrators

only 

only 

Cash 

Cash 

Y 

Administrators

only 

only 

Voucher 

Voucher 

Y 

Anyone who is issued a

voucher 

voucher